Privacy Policy

Effective Date: March 27, 2026

1. Overview

This Privacy Policy explains how ProcureCortex collects, uses, and protects personal information.

2. Information We Collect

A. Information You Provide

  • Account information (name, email, company)
  • Uploaded documents
  • Vendor data

B. Automatically Collected Information

  • IP address
  • Browser and device information
  • Usage data

C. Cookies

We may use cookies for:

  • Authentication
  • Analytics
  • Performance

3. How We Use Information

We use information to:

  • Provide and operate the Service
  • Analyze vendor documents
  • Improve functionality
  • Communicate with users
  • Ensure security

4. Data Processing Role

For vendor documents:

  • You are the data controller
  • ProcureCortex acts as a data processor

We process data only on your instructions.

5. Data Sharing

We do not sell personal data. We may share data with:

  • Cloud infrastructure providers
  • Analytics providers
  • Service providers supporting the platform

All providers are bound by confidentiality obligations.

6. Data Security

We implement:

  • Encryption
  • Access controls
  • Monitoring

However, no system is 100% secure.

7. Data Retention

We retain data:

  • As long as necessary to provide the Service
  • Or as required by law

Customers may request deletion.

8. International Transfers

Data may be processed in the United States or other jurisdictions. We implement appropriate safeguards where required.

9. User Rights

Depending on your location, you may have rights to:

  • Access your data
  • Correct data
  • Delete data
  • Restrict processing

Requests can be sent to: support@procurecortex.ai

10. Subprocessors

We may use subprocessors (e.g., cloud providers). A list can be provided upon request.

11. Children's Privacy

The Service is not intended for individuals under 18.

12. Changes to Policy

We may update this policy periodically.

13. Contact

For privacy inquiries, contact us at: support@procurecortex.ai